PROPEL Health West Africa,
Post: Administrative Assistant
Project Overview and Role:
PROPEL Health is a USAID-funded five-year project awarded to Palladium on Sept 23,2022. PROPEL Health aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation; adequate, predictable, and sustainable health financing; enhanced government stewardship, transparency, and accountability; and use of evidence-based advocacy approaches at global, national, and subnational levels to promote best practices. It focuses on family planning/reproductive health (FP/RH), and the integration of FP/RH with HIV and maternal and child health (MCH). Our transformational technical strategy prioritizes localizing policy, advocacy, financing, and governance (PAFG) leadership, technical assistance, and capacity development to enhance resilience and sustainability. PROPEL Health’s country teams will serve as the technical and implementation driving force for Mission buy-ins and country-based, core-funded activities. The project actively supports USAID’s localization strategy by drawing on local actors to co-create our country designs and lead implementation, monitoring, and evaluation.
PROPEL Health West Africa is looking for an Administrative Assistant based in Lomé, Togo who will work on a day-to-day basis with guidance from PROPEL Health WA Regional Director.
Primary Duties and Responsibilities:
- Facilitates communication between Propel Health Team and his key partners and collaborators and set appointments
- Manages office tasks, such as filing files, assisting in finalizing reports and presentations, organizing meetings and providing supplies and other work materials.
- Provides real-time scheduling assistance by arranging appointments and avoiding calendar conflicts.
- Manages petty cash in accordance with Palladium rules and regulations
- Maintains an up-to-date materiel inventory of all project-related purchases and, where applicable,
- Liaises with the Accra-based Finance Office
- Collaborates with technical staff to organize conference/meeting venues, equipment and materials (data projectors, flip charts, notebooks, meals/snacks, reports, etc.) for conferences and meetings.
- Organizes and coordinate travel and logistics for technical staff and visitors
- Transfers phone calls to the appropriate people.
- Writes meeting reports and minutes
- Maintains professional communication with staff and visitors and ensure daily completion of timesheets
- Anticipates the needs of technical staff in office equipment and logistics
- Performs any other duties assigned by technical staff in accordance with their duties.
Required Qualifications:
- Diploma in Secretariat, Management of Organizations or equivalent
- Experience in administrative management
- Very good knowledge of Togo's health system and key stakeholders.
- Excellent computer skills and attention to detail and quality
- Good verbal and written communication
- Proactive attitude and desire to create a positive experience for others
- Being bilingual (French-English) is required
Company Overview:
- About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
- Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
- Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
- Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Application link No later than 27 September 2024